Notice of 2021 Annual General Meeting
Notice is hereby given that the Annual General Meeting of Doonside Hawks Soccer Club Inc. for 2021 is to be held on
Wednesday, 17 November 2021
Commencing at 7.00pm
Online via Zoom
Wednesday, 17 November 2021
Commencing at 7.00pm
Online via Zoom
Attendance:
Teams, which subject to this Constitution, shall be represented by a Delegate, and who shall have the right to receive notice of General Meetings and to be present, debate and vote on behalf of the Club at General Meetings.
Each team nominated a delegate at the beginning of the season to represent the members of that team at meetings. (Coach or Manager)
All delegates are encouraged to attend to represent members and to help the club provide the best environment for everyone to succeed in the future.
Life Members are encouraged to attend and to debate at General Meetings, but shall have no voting rights.
All Life Members are encouraged to attend and to help the club provide the best environment for everyone to succeed in the future.
Individual members and Affiliate members shall have the right to be present and debate at General meetings but shall have no right to
vote.
All Individual members and Affiliate members are encouraged to attend and to help the club provide the best environment for everyone to succeed in the future.
Delegates (Coaches/Managers) will be sent the link to register attendance/non-attendance via a jot form.
Life Members, Individual members and Affiliate members should email secretary@doonsidehawks.com.au and request the jot form link to register attendance/non-attendance
Why volunteer for Executive Committee or General Committee?
Volunteers are the heartbeat of our club. Without volunteers we would struggle to provide the wonderful experience of playing our beloved game.
At Doonside Hawks Soccer Club, we need volunteers to help at the #hawsknest for season 2022 and planning beyond. Duties range from opening and closing grounds for training and match days, helping in the canteen, running the BBQ, general and executive committee roles. All duties will be on a roster basis and only a small amount of time given would provide a big amount of support.
Please be part of our family/club and let's all work together to make our club even better. If you can contribute, we need you!
So, if you are #proudtobeahawk and want to part of the #hawksnation, it is time to take that next step!
Let's put 2021 behind us and make every goal a winner in 2022! You can make a difference!
Elected Positions Executive Committee for the 2022/23 seasons.
Applications for the positions of Treasurer, Vice President and Registrar. Applications must be received 14 days prior to the AGM by Wednesday 3/11/2021 via email to: secretary@doonsidehawks.com.au
Nominations forms and Duties are available at www.doonsidehawks.com.au under the AGM link.
General Committee for the 2022 season:
Expressions of Interest are called upon from the Members of the Club
for the establishment of the following Committees and Commissions.
Member Protection Officer, Canteen Manager, Equipment Officer, Media Officer, Social Secretary, Sponsorship Officer, BBQ Officer, COVID Marshal and General Committee Delegates.
EOI must be received 14 days prior to the AGM by Wednesday 3/11/2021 via email
to: secretary@doonsidehawks.com.au
Nomination forms and duties are available at www.doonsidehawks.com.au under the AGM link.
How can I raise general business or matters to be raised?
Members if you have any general business or matters to be raised, please let your delegate know or follow below.
Agenda items including general business and matters to be raised must be received 7 days prior to the AGM by Wednesday 10/11/21 via email to: secretary@doonsidehawks.com.au
Agenda:
1. Acknowledgment of Traditional Land Holders and Life Members.
2. Roll Call.
3. Apologies.
4. Accept the Minutes of the 2020 Annual General
Meeting.
5. Acceptance of the Financial Statement for 2021
Season.
6. Acceptance of 2021 Honoraria for Treasurer and Secretary.
7. Nomination and Acceptance of life Memberships
8. Acknowledgment of 2021 Players, Coaches, Managers, Volunteers and Committee.
Handover to Returning Officer for Elections
9. Election of Executive Office Bearers for the 2022/23 Seasons. Treasurer,
Vice President and Registrar.
10. Election of the following Committees and Commissions for the 2022 season. Member Protection Officer, Canteen Manager, Equipment Officer, Social Media Officer/Webmaster, Social Secretary, Sponsorship Officer, BBQ Officer, COVID Marshal and General Committee Delegates.
Handover back to President
11. Welcome New and returning Committee Members
12. General Business from received correspondence and 2022 season update.
13. Thank you and Meeting Close.
Yours sincerely,
Roger O'Keefe
SECRETARY & PUBLIC OFFICER
DOONSIDE HAWKS SOCCER CLUB Inc.
Secretary@doonsidehawks.com.au
All enquires to the above email only.
Each team nominated a delegate at the beginning of the season to represent the members of that team at meetings. (Coach or Manager)
All delegates are encouraged to attend to represent members and to help the club provide the best environment for everyone to succeed in the future.
Life Members are encouraged to attend and to debate at General Meetings, but shall have no voting rights.
All Life Members are encouraged to attend and to help the club provide the best environment for everyone to succeed in the future.
Individual members and Affiliate members shall have the right to be present and debate at General meetings but shall have no right to
vote.
All Individual members and Affiliate members are encouraged to attend and to help the club provide the best environment for everyone to succeed in the future.
Delegates (Coaches/Managers) will be sent the link to register attendance/non-attendance via a jot form.
Life Members, Individual members and Affiliate members should email secretary@doonsidehawks.com.au and request the jot form link to register attendance/non-attendance
Why volunteer for Executive Committee or General Committee?
Volunteers are the heartbeat of our club. Without volunteers we would struggle to provide the wonderful experience of playing our beloved game.
At Doonside Hawks Soccer Club, we need volunteers to help at the #hawsknest for season 2022 and planning beyond. Duties range from opening and closing grounds for training and match days, helping in the canteen, running the BBQ, general and executive committee roles. All duties will be on a roster basis and only a small amount of time given would provide a big amount of support.
Please be part of our family/club and let's all work together to make our club even better. If you can contribute, we need you!
So, if you are #proudtobeahawk and want to part of the #hawksnation, it is time to take that next step!
Let's put 2021 behind us and make every goal a winner in 2022! You can make a difference!
Elected Positions Executive Committee for the 2022/23 seasons.
Applications for the positions of Treasurer, Vice President and Registrar. Applications must be received 14 days prior to the AGM by Wednesday 3/11/2021 via email to: secretary@doonsidehawks.com.au
Nominations forms and Duties are available at www.doonsidehawks.com.au under the AGM link.
General Committee for the 2022 season:
Expressions of Interest are called upon from the Members of the Club
for the establishment of the following Committees and Commissions.
Member Protection Officer, Canteen Manager, Equipment Officer, Media Officer, Social Secretary, Sponsorship Officer, BBQ Officer, COVID Marshal and General Committee Delegates.
EOI must be received 14 days prior to the AGM by Wednesday 3/11/2021 via email
to: secretary@doonsidehawks.com.au
Nomination forms and duties are available at www.doonsidehawks.com.au under the AGM link.
How can I raise general business or matters to be raised?
Members if you have any general business or matters to be raised, please let your delegate know or follow below.
Agenda items including general business and matters to be raised must be received 7 days prior to the AGM by Wednesday 10/11/21 via email to: secretary@doonsidehawks.com.au
Agenda:
1. Acknowledgment of Traditional Land Holders and Life Members.
2. Roll Call.
3. Apologies.
4. Accept the Minutes of the 2020 Annual General
Meeting.
5. Acceptance of the Financial Statement for 2021
Season.
6. Acceptance of 2021 Honoraria for Treasurer and Secretary.
7. Nomination and Acceptance of life Memberships
8. Acknowledgment of 2021 Players, Coaches, Managers, Volunteers and Committee.
Handover to Returning Officer for Elections
9. Election of Executive Office Bearers for the 2022/23 Seasons. Treasurer,
Vice President and Registrar.
10. Election of the following Committees and Commissions for the 2022 season. Member Protection Officer, Canteen Manager, Equipment Officer, Social Media Officer/Webmaster, Social Secretary, Sponsorship Officer, BBQ Officer, COVID Marshal and General Committee Delegates.
Handover back to President
11. Welcome New and returning Committee Members
12. General Business from received correspondence and 2022 season update.
13. Thank you and Meeting Close.
Yours sincerely,
Roger O'Keefe
SECRETARY & PUBLIC OFFICER
DOONSIDE HAWKS SOCCER CLUB Inc.
Secretary@doonsidehawks.com.au
All enquires to the above email only.
DHSC Constitution
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DHSC Regulations
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Nomination Form
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DHSC By Laws
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